Disclaimer

Mandatory Deposit & Payments

You will be notified by email when your registration is accepted and a payment link will be emailed to you.  When the payment notification is sent, a mandatory deposit of $500 is required to be paid within 48 hours.  If you do not pay within 48 hours, you will be moved to the Wait List.  Checks are not accepted for the mandatory deposit.  Your deposit may be paid by clicking the pay link provided using either PayPal or your credit card.

Participation Waiver

Participation Waiver: I certify that I am physically fit and have sufficient abilities for this program. I consent to allow my picture, or likeness, to appear in any official documentary, sponsor advertisement or exclusive media coverage in any manner incidental to his/her participation in the adult pickleball program, and without compensation to me. I agree to assume all responsibility for all risk, damage, or injury that may occur to me as a participant. I release and discharge, for myself, my heirs, executors, and administrators, Suncoast Pickleball Association, Montreat Conference Center, their respective administrators, directors, agents, officials, and other sponsoring agencies and advertisers used to conduct the event from any and all liability, present, and future, which may arise in conjunction with my participation in this program.

CANCELLATION / FEES / REFUND POLICY

  • Travel insurance is recommended to protect your camp fees and travel investment.
  • Players who register then cancel and do not pay their deposit are subject to a $100 administrative fee per person.
  • Players who pay and do not register are subject to a per person $100 administrative fee plus a 4.5% fee if you paid by PayPal.
  • There is a $10 fee for duplicate registration submissions per submission.
  • There is a $25 fee for not paying the mandatory camp deposit after receiving your payment link.
  • There is a $50 fee for returned checks.
  • There is a $50 fee to change your camp fee type.
  • There is a $100 fee to transfer to another camp once you sign up. Players may not transfer to another camp within 30 days of their initial camp unless there is an opening in the other camp and a player who can take their place in the original camp. There is NO FEE for Players on the waiting list and they can go into any camp.
  • Overpayments are subject to a $50 admin fee and a 4.5% PayPal refund fee. Please ensure you are paying the correct amount, and DO NOT OVERPAY.
  • Players who do not pay their balance by the Final Payment Deadline are subject to a $50 late fee and may be removed from the camp on the day after the Final Payment Deadline date and the amount paid is subject to the cancellation and refund fees outlined in this disclaimer. If there is no player to take their reservation, then the player is liable for the full amount due.
  • If you are part of a group and someone in the group cancels causing the rest of the group to cancel, you are subject to a $200 fee in addition to the cancellation and refund fees outlined in this disclaimer.

  • We will not assign roommates for double occupancy. If you sign up for Double Occupancy without a roommate and cannot be matched with a roommate when rooms are assigned, then you are subject to the Private Room rate.

  • If you are signed up for Double Occupancy and your roommate cancels, then you are subject to the Private Room rate.

  • Only a limited number of commuter participants will be permitted per camp. Priority for commuters is given to people who live within 50 miles of Montreat, NC and will be commuting from their home.

  • All guests staying at the camp must be registered with Suncoast PIckleball Assocation. If you allow an unregistered guest to stay in your room, then you are subject to the applicable camp fees associated with having the person as a registered guest.

  • You may not substitute a player for your reservation, your spouse's reservation, your roommate's reservation, or any other reservation if you cancel or another person in your party cannot come to camp. If you or anyone shows up without a confirmed reservation, you will not be allowed in the camp.

  • If you get Covid while at camp, you will have to leave the camp and there will be no refund. Anyone who is directly exposed to you, such as a roommate or spouse will have to leave the camp with no refund. This policy applies to both in-house and commuter players.

  • If you have Covid symptoms while at camp, you will be required to leave the camp and get a Covid test from a medical provider or health facility. If your test is positive for Covid, it is your responsibility to contact the Suncoast Pickleball Staff by email, phone, or text with your test results. To return to camp, you must have proof of a negative test from a medical or health facility in addition to a recommendation from a doctor that you can return to camp and are not contagious with Covid.

  • Anyone who had close contact to you for more than 15 minutes, such as a room mate or spouse, will be required to leave camp and get a Covid test from a medical provider or health facility. Even if they test negative and you test positive, the person with close contact will not be allowed to return to camp and should isolate themselves according to CDC Guidelines. There are no refunds for these Covid related situations, so we highly recommend that you get travel insurance to cover any losses caused by this unforeseen incident.

Cancellation FEE SCHEDULE AND Dates for May Camps

(Camp #1: May 14-19, 2023 & Camp #2: May 21-26, 2023)

  • Up to January 31, 2023– Per person refund of the amount you paid minus $100 administrative fee and 4.5% if you paid by PayPal.
  • After January 31, 2023 and before February 12, 2023 – Per person refund of the amount you paid minus $500 administrative fee and 4.5% fee if you paid by PayPal.
  • After February 12, 2023 - NO REFUNDS will be given. We are unable to issue refunds for any cancellation, although you might be entitled to reimbursement by the travel insurance company, depending on the circumstances, if you purchased trip insurance.

Cancellation FEE SCHEDULE AND Dates for SEPTEMBER Camps

(Camp #3: Sept 1-6, 2023 & Camp #4: Sept 10-15, 2023, Camp #5: Sept 17-22, 2023)

  • Up to April 15, 2023– Per person refund of the amount you paid minus $100 administrative fee and 4.5% if you paid by PayPal.
  • After April 15, 2023 and before May 15, 2023 – Per person refund of the amount you paid minus $200 administrative fee and 4.5% fee if you paid by PayPal.
  • After May 15, 2003 and before May 31, 2023 - Per person refund of the amount you paid minus $500 administrative fee and 4.5% fee if you paid by PayPal.
  • After May 31, 2023 - NO REFUNDS will be given. We are unable to issue refunds for any cancellation, although you might be entitled to reimbursement by the travel insurance company, depending on the circumstances, if you purchased trip insurance.
  • Refunds are done by check or PayPal. Refunds done by check may take up to 14 business days.
  • Cancellations must be done by using the Camp Cancellation Form (click here). The form must be from the person who is canceling stating notification of the cancellation and the reason for cancellation.
  • Suncoast Pickleball Association reserves the right to make policy changes without notice. These changes will be displayd on the website. Participants are responsible for periodically reviewing the policies for changes.

Deadlines for Full Payment

Full payments are due on the date specified below by 5 pm ET.  If full payment is not received by the deadline, then your reservation in camp is subject to a $50 late fee and may be canceled.  If your reservation is canceled, then your payment is subject to the terms outlined in the Cancellation / Refund Policy.

May Camps: March 14, 2023
Sept Camps: May 12, 2023

 

In case of a hurricane, damaging weather, or other catastrophic emergencies that cancel the camp entirely, you will get Full Credit to any one of our future Suncoast Camps!

TRAVEL INSURANCE INFORMATION

IMPORTANT TO PROTECT YOUR INVESTMENT!!!!!

We highly recommend acquiring Travel Insurance to protect your travel expenses which could include prepaid items like camp costs, airfare, rental car, or lodging. From past camps generally, 10% of all campers have to cancel for unforeseen injuries, surgeries, illnesses, family emergencies, and/or other circumstances.

Click the banner below to find out more about Travel Insurance

Schedule: The schedule is subject to change due to unforeseen circumstances.

Alcohol Policy: All Alcoholic beverages are to be kept in designated areas. Open containers are not permitted (place in your personal cup). Guests must maintain a responsible demeanor. Public intoxication is not permitted.

Camp Transfer Fee: There is a $100 fee to transfer to another camp once you sign up. Players may not transfer to another camp within 30 days of their initial camp unless there is an opening in the other camp and a player who can take their place in the original camp. There is NO FEE for Players on the waiting list and they can go into any camp.

Things To Bring: Lawn chair, cooler, hiking shoes, sunscreen, playing cards or board games, water bottle, plenty of clothes, other outside gear.

COVID-19 LIABILITY RELEASE AND WAIVER

The World Health Organization has declared the novel Coronavirus (COVID-19) a worldwide pandemic. Due to its capacity to transmit from person-to-person through respiratory droplets, the government has set recommendations, guidelines, and some prohibitions which Suncoast Pickleball Association (the "Organization") adheres to comply.

I hereby declare the following:

I am fully and personally responsible for my own safety and actions for and during my participation in the Montreat Camp, and I recognize that I may be at risk of contracting COVID-19.

With full knowledge of the risks involved, I, for myself and on behalf of my heirs, assigns, personal representatives, and next of kin, hereby release, waive, discharge the Organization, the Montreat Conference Center, their respective boards, officers, independent contractors, affiliates, employees, agents, representatives, successors, and assigns (collectively the “Released Parties”) from any and all costs, attorneys’ fees, liabilities, claims, demands, actions, and causes of action whatsoever, directly or indirectly arising out of or related to any loss, damage, injury, or death, that may be sustained by me related to COVID-19 while participating in any activity relating to the Montreat Camp that may lead to unintentional exposure or harm due to COVID-19 (collectively “Claims”). I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Organization whether a Claim arises before, during, or after participation in or attendance at the Montreat Camp.

I further agree to indemnify, defend, and hold harmless the Released Parties from and against any and all Claims arising whether directly or indirectly from or related to any and all claims made by or against the Released Parties due to injury, loss, or death from or related to COVID-19.

I acknowledge that I have read the foregoing Liability Release and Waiver and understand its contents; that I am at least eighteen (18) years old and fully competent to give my consent; I am aware of the existence of the risks associated with my participation in the Suncoast Pickleball Camp that may cause injury, illness, or death; that I have been sufficiently informed of the risks involved and give my voluntary consent in agreeing to it as my own free act and deed; that I give my voluntary consent in agreeing to this Liability Release and Waiver as my own free act and deed with full intention to be bound by the same, and free from any inducement or representation.

COVID mandates to attend camp

In an effort to enable a safer live experience for all, Suncoast Pickleball Association and the Montreat Conference Center will adhere to all Federal, local, Buncombe County, and Montreat Conference Center mandates for COVID-19.  An announcement for updated COVID-19 protocols will be announced 30 days prior to camp and will be subject to any condition changes.  All protocols are subject to change pending local conditions at the time of the event and at the discretion of the event organizer or governmental mandates.

 

Electronic submission of application

Electronic Submission: Each party agrees that the Registration Application and any other documents to be delivered in connection herewith may be electronically submitted and that any electronic submissions appearing on this website or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.